The office exercises supervision and control over all civil registration programs, projects, and activities of the Office and enforces all laws and ordinances pertinent to the efficient and effective implementation of civil registry related programs and projects.
A civil registry office with efficient, friendly and hardworking personnel providing excellent customer service through automated registration and systematic safekeeping of civil registry documents such as birth, death, marriage, legal intruments, court orders and correction of entries to contribute to the total development of the city as a premiere Agro-ecotourism Center in the Philippines.
FUNCTIONS OF THE OFFICE
Develop plans and strategies, particularly those which have to do with civil registry programs and projects which the mayor is empowered to implement and which the sanggunian is empowered to provide;
Accept all registrable documents and judicial decrees affecting the civil status of persons; file, keep and preserve in a secure place the books required by law;
Transcribe and enter immediately all registrable documents and judicial decrees in the appropriate civil registry books and transmit to the Office of the Civil Registrar-General duplicate copies of registered documents;
Issue certified transcripts or copies of any certificate or registered documents, receive applications for the issuance of a marriage license and, after determining that the requirement and supporting certificates and publication thereof for the prescribed period have been complied with, issue the license upon payment of the authorized fee to the treasurer; and
Exercise such other powers and perform such other duties and functions as may be prescribed by law or ordinance.
We, the employees of the local civil registrar of iriga city, sincerely pledge to: perform our duties and functions with the highest degree of integrity, honesty, competence and hardwork;help build, promote, and sustain a strong and committed civil registration system by implementing the civil registry laws, rules and regulations of the country with efficiency, transparency and economy;uphold the ideas of an execelent and dynamic civil registry services by putting premium on professionalism, productivity and discipline;promote the primacy of public interest over personal interest and value at all times ethics, exellence and empowerment in order to achive a clean and trasparent civil registration;and serve our clients with responsiveness and utmost dedication and treat them fairly at all times.
We pledge all these for the greater glory of god, country and countrymen.
In our way of promoting Iriga as a city of character and in our desire for service excellence, we sincerely adhere to the following values:
- We speak the truth at all times,
- We inform the people what they need to know, and
- We submit accurate performance evaluation and other reports.
- We work hard to meet our goals,
- We extend assistance beyond the scope of our work, and
- We offer options and alternatives to meet our customersí need.
- We accept our mistakes and limitations,
- We acknowledge other peopleís ideas, and
- We are sensitive to other peopleís needs.
- We are determined to give excellent service amidst challenges,
- We keep on working to attain what is being asked for, and
- We do our work without complaints and remain calm despite work crisis.
- We recognize the rights of others,
- We give priority to people with special needs, and
- We give regard to our heritage and different cultural practices (PATRIOTISM)
- We abide by existing policies and regulations,
- We serve in a well-arranged and conducive work place, and
- We wear our prescribed office uniforms.
e. Court Decree Order
i. Correction of Entry
iii. Change of Name
iv. Annulment of Marriages/Legal Instruments or Declaration of Nullity of Marriages
v. Presumptive Death
f. Legal Instruments
g. Legitimation (R.A. 9848)
h. Affidavit to Use the Surname of the Father (R.A. 9255)
2. Issuance of Marriage License
3. Issuance of Civil Registry Forms
a. Civil Registry Form No. 1-A (Birth-Available)
b. Civil Registry Form No. 1-B (Birth-Not Available)
c. Civil Registry Form No. 1-C (Birth-Destroyed)
d. Civil Registry Form No. 2-A (Death-Available)
e. Civil Registry Form No. 2-B (Death-Not Available)
f. Civil Registry Form No. 2-C (Death-Destroyed)
g. Civil Registry Form No. 3-A (Marriage-Available)
h. Civil Registry Form No. 3-B (Marriage-Not Available)
i. Civil Registry Form No. 3-C (Marriage-Destroyed)
4. Petitions (R.A. 9048/10172)
a. Change of First Name
b. Correction of Clerical Error
c. Correction of Day and Month of the Date of Birth of the Child
d. Correction of sex/gender
e. Migrant Petition
5. Supplemental Report
6. Wrongly Registered Pursuant to OCRG Memorandum Circular No. 91-6
7. Out of Town Registration
8. Endorsement to Philippine Statistics Authority
CIVIL REGISTRY PROCEDURES, GUIDELINES AND APPLICABLE FEES
I. REGISTRATION OF BIRTH
Reglementary period and place of Registration
1. The birth of a child shall be registered within thirty (30) days from the time of birth in the office of the Civil Registrar of the city/municipality where the birth occurred, except in the following cases:
a. When a child is born aboard a vehicle, vessel or airplane while in transit within the Philippine territory and the exact place of birth cannot be ascertained, the birth shall be recorded in the civil register of the motherís destination or the city or municipality where the mother habitually resides;
b. When the child is born aboard a vessel or airplane en route to the Philippines and the exact place of birth cannot be ascertained, the birth shall be recorded in the civil register of the city or municipality where the mother habitually resides if she is a resident of the Philippines, and if either the father or mother or both parents are citizens of the Philippines. If the parents of the child are both foreigners but residents of the Philippines, the birth shall be recorded in the city or municipality where the mother habitually resides in the Philippines. If the parents are both foreigners but not residents of the Philippines, the birth may be recorded in the civil register of Manila, if they so desire; and
c. When the child, whose mother or father or both parents are citizens of the Philippines, is born aboard a vessel or airplane en route to another country from the Philippines, or from any country, the birth shall be recorded in the Philippine Foreign Services Establishment of the country of the motherís destination.
2. In any case under this Rule, the place of birth shall be in the civil register as follows:
a. If birth occurred aboard a vehicle, indicate in the civil register as the place of birth the name of the vehicle, route, plate number and other necessary description of the vehicle;
b. If birth occurred aboard a vessel, indicate in the civil register as the place of birth the name of the vessel, route, voyage number registry and other necessary description of the vessel; and
c. If birth occurred aboard an airplane, indicate in the civil register as the place of birth, the number of the airplane, route, flight number and other necessary description of the airplane. Rule 19, AO. 1. s. 1993.
LATE REGISTRATION OF BIRTH
A. For Legitimate Child:
a. Negative Certification of Birth issued by Philippine Statistics Authority
b. Original copy of Baptismal Certificate
c. Certified True Copy of Marriage Contract ( if married)
d. Barangay Certification for Late Registration
e. Joint Affidavit of two (2) disinterested persons
f. LCRO Form 1B /1C- Birth Not-Available / Birth Destroyed
B. For Illegitimate Child:
a. Negative Certification of Birth issued by PSA
b. Original copy of Baptismal Certificate, and
c. Joint Affidavit of two (2) disinterested persons.
d. Barangay Certification for Late Registration
e. LCRO Form 1B / 1C – Birth Not-Available / Birth Destroyed
C. Acknowledgement (if father/mother or both parents are deceased). Legitimacy could be ascertained through the following documents:
a. Insurance Policy
b. Report Card
c. Title of House & Lot
d. Certified True Copy of Death Certificate
Additional supporting documents that may be required by the Local Civil Registry Office
a. Voterís Registration Record
b. School Record (Form 137)
c. SSS/GSIS/PRC/POSTAL IDíS
d. Service Record
e. Community Tax Certificate
II. APPLICATION FOR MARRIAGE LICENSE AND REGISTRATION OF CERTIFICATE OF MARRIAGE
A. FOR MARRIAGE LICENSE
a. Birth or Baptismal Certificates of both applicants.
b. If widowed, death certificate of demise spouse,
c. if previous marriage was annulled, copy of Court Decision and absolute Decree of Finality from the Court,
d. Community Tax Certificates of both applicants, male and female;
e. Certificate of Pre-Marriage Counselling*
f. Certificate of No Marriage (CENOMAR) issued by the Philippine Statistics Authority
*(If one or both of the applicant/s is/are below 25 years old, they shall be required to attend the Pre-Marriage Counselling being conducted by the City Population Office.
If applicant is a Foreigner, requirements are:
a. Certificate of legal capacity to marry issued by thediplomatic or consular official of the embassy based in the Philippines of which he is a national;
b. If divorced, copy of Final Decree of Absolute Divorce;
Legal Age to contract Marriage: 18 years old (male / female)
Applicants below 21 years old need parental consent.
Applicants above 21 years old and below 25 years old must seek the favorable advice from parents.
Marriage License shall be issued after the completion of the 10-day publication period and shall be valid for 120 days from the date of its issuance
III. REGISTRATION OF MARRIAGE
Reglementary period and place of Registration of Marriage – In ordinary marriage, the time for submission of the Certificate of Marriage is within fifteen (15) days following the solemnizing of marriage while in marriage exempt from license requirement, the prescribed period is thirty (30) days, at the place where the marriage was solemnized. (Rule 41, Administrative Order No. 1, s.1993)
FOR LATE REGISTRATION OF MARRIAGE
a. Accomplished Certificate of Marriage (COM) in four copies, original signatures affixed;
b. Certificate of No Record issued by Civil Registrar
c. Negative Certification issued by Philippine Statistics Authority
d. A copy of the Marriage Contract obtained by the couple from the marriage ceremony with License or Affidavit of Cohabitation
e. Affidavit executed by the Church/Solemnizing Officer attesting to the existence of the marriage ceremony and the reason for the delayed registration OR Affidavit executed by the couple attesting to the marriage and the reason for the late submission.
IV. REGISTRATION OF DEATH
Death is a permanent disappearance of all evidence of life at any time after live birth has taken place (postnatal cessation of vital functions without capability of resuscitation).
A fetus with an intra-uterine live of seven (7) months or more born alive at the time it was completely delivered from the maternal womb but died later shall be considered as death and shall be registered in the register of deaths.
However, a fetuswith an intra-uterine life of less than seven (7) months is not deemed born if it dies within twenty-four (24) hours after its complete delivery from the motherís womb. For statistical purposes, a certificate of Death shall be prepared in duplicate and a copy of each shall be forwarded to the Office of the Civil Registrar- General.
Reglementary period and place of Registration ñ Registration shall be made in the Office of the Civil Registrar of the city/municipality where it occurred within thirty (30) days from the time of death.
a. Accomplished Death Certificate certified by a licensed medical doctor, or the attending physician, and reviewed by the government physician
b. Signature of embalmer and his/her license number.
A. LATE REGISTRATION OF DEATH
a. Accomplished Certificate of Death (COD) in 4 copies, original signatures affixed
b. Backside of COD (Affidavit for Delayed Registration of Death) must be accomplished and notarized or subscribed by authorized Officer;
c. Certificate of No Record issued by Civil Registrar;
d. Negative Certification issued by Philippine Statistics Authority;
e. Death Certificate issued by the church;
f. Affidavit executed by the Hospital/clinic the nearest relative or the person having administrator or attendant at death if it occurred in the said institution or under the care of the attendant.
V. COURT DECREES & LEGITIMATION
Registration of Court Decrees, as well as requests for Certified True Copies of annulment, adoption, correction of entry, change of name, presumptive death, Court Decrees with finality are required before annotations can be effected. Likewise, Legal Instruments such as Admission of Paternity, Legitimation, AUSF.
a. Joint Affidavit of Legitimation signed by both parents.
b. Certified True Copy of Marriage Contract
c. Certified True copy of Birth Certificate
d. Admission of Paternity/ Acknowledgment of Father
e. Certificate of No Marriage (CENOMAR) from PSA
Note: Other requirements may be required as the need arises.
VI. REPUBLIC ACT 9048
CORRECTION OF CLERICAL ERROR / CHANGE OF FIRST NAME
A. Change of First Name/Nickname (CFN)
a. Certified true machine copy of the Birth Certificate containing the name to be changed.
b. Any documents showing the first name continuously and habitually being used.
c. Police Cleance
d. NBI Clearance
e. Employerís Clearance (no pending Administrative Case)
f. Affidavit of Non-Employment (if not employed)
g. Bussiness Permit if owning a business
Filing Fee: Php 3, 000.00
Publication Fee: Php 3,000.00
In case of Migrant Petition, a service of ofPhp 1,000.00 shall be paid.
B. Clerical or Typographical Error (CCE)
a. Certified true machine copy of the Certificate (birth, marriage death) containing the erroneous entry or entries.
b. Any documents showing the correct entry/entries upon which the correction shall be based. Example: Baptismal Certificate, Voter’s I.D., School Records, GSIS record, SSS record, Medical record, Business record.
c. Other relevant documents as the Registrar may require.
Filing Fee: Php1, 000.00
In case of Migrant Petition, a service fee of Php500.00 shall be paid.
WHO MAY FILE THE PETITION
Whether it is correction of clerical or typographical error, or for change of first name, the petition may be filed by a person of legal age who must have a direct and personal interest in the correction of the error or in the change of first name in the civil register.
A person who is considered of legal age when he is eighteen years old and above. Thus, minor (less than eighteen years old) cannot by himself file a petition, either for correction of clerical or typographical error or for change of his first name.
The following persons are considered to have and personal interest in the correction of clerical error or change of first name:
1. Owner of the record that contains the error to be corrected or first name to be changed.
2. Ownerís spouse, children, parents, brothers. Sisters, grandparents, guardians, or any other person duly authorized by law or by the owner of the document sought to be corrected.
WHERE TO FILE PETITION
The general rule is that petition shall be filed with the LCRO where the record containing the clerical error to be corrected or the first name to be changed is recorded and kept. Included in this general rule is the case of the Office of the Clerk of Shariía Court where records of divorces, revocations of divorces, conversion to Islam, and some Muslim marriages are registered and kept.
Requirements : Correction of sex/day and month (Date of Birth) (R.A. 10172)
- PSA Birth Certificate
- LCRO Birth Certificate
- Baptismal Certificate
- Earliest school Records
- Elementary Pupil Permanent Record
- Form 138
- Medical Records
- Police Clearance
- NBI Clearance
- Employerís Clearance (no pending case)
- Affidavit of Non-Employment (unemployed)
- Medical Certification (Government Physician of Iriga City)
- Community tax Certificate
Filing Fee : Php 3,000.00
Publication Fee: Php 3,000.00
The petition must be filed personally by the document owner if the error sought to be corrected is the childís sex.